Accounts Payable Specialist / Bookkeeper

Oakmont, PA

Part Time to Full Time

Mid Level

Overview
We are seeking a detail-oriented and energetic Accounts Payable/Bookkeeping Specialist to join our finance team. In this pivotal role, you will support Accounts Payable and Bookkeeping functions, ensuring accurate financial processing and providing support to the Finance Manager. Your expertise will help maintain the integrity of our financial data, streamline payment workflows, and uphold compliance standards across various accounting functions. The position can either be part time or full time.

Duties

Accounts Payable

Manage the Accounts Payable inbox and distribute invoices for coding and processing
Prepare, verify, and reconcile invoices against statements; resolve discrepancies with PMs and vendors
Respond to vendor inquiries and ensure timely, accurate payments, including early‑pay discounts
Maintain vendor master records, including W‑9s, COIs, payment terms, and ACH information

Bookkeeping

Assist with month-end and year-end close activities
Prepare and post recurring journal entries
Track and reconcile employee reimbursements
Manage the timely payment and accurate recording of overhead and administrative expenses

Credit Cards

Issue weekly reminders and collect required credit card receipts
Review and route non‑fuel expenses to Project Managers for coding
Organize, reconcile, and follow up on missing receipts against statements
Scan, file, and maintain expense documentation; support expense management best practices

Administrative

Manage vehicle registration renewals and related documentation
Maintain filing systems, including filing, archiving, and secure shredding
Prepare business correspondence and perform accurate data entry
Provide general administrative support to office staff as needed

Requirements

Proven experience in bookkeeping, accounts payable, or related accounting roles.
Strong understanding of financial concepts including debits & credits, double-entry bookkeeping, and general ledger accounting
High school graduate
Must be able to pass a pre-employment criminal background check and drug screen
Ability to change focus from one task to another when appropriate, in an organized manner while maintaining high attention to detail
Displays proficiency in computer skills using Microsoft Office programs including Word, Excel, PowerPoint and with high proficiency in Excel, spreadsheets and database applications
Must possess excellent writing and communication skills
Must present professionally in appearance and speech

Benefits:

Health insurance
Dental insurance
Vision insurance
401(k)
Paid time off
Holiday pay
Referral program
Profit sharing

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Accounts Payable Specialist / Bookkeeper

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